But if you want to get fancy and have a later version of Microsoft® Word or WordPerfect®, they will print barcodes. It's not required for typical, employment-related letters. Include the abbreviation USA after the Zip+4 code, if mailing to the United States of America from another country.If you know the recipient's department or mail-stop name or number, include it after his or her name.Tips for addressing letters and parcels mailed within Canada. Including the recipient's job title after his or her name is optional. Learn how to address envelopes and parcels to help Canada Post deliver your mail to the.It makes it easier for the OCR to distinguish the address. It's a good idea to include a line or two of space below non-address information (such as the notations shown), before typing the recipient's address. Don't type anything to the left, right or below the recipient's address. Type the recipient's address within the shaded area, below other information. The gray shaded area is where the optical character reader (OCR) at the post office scans for the recipient's address. You might want to include a notation on private correspondence, such as when mailing a resignation letter. Use a clear and easy to read hand writing (or font if you are. Type in all uppercase characters, if appropriate. The name and address go on the bottom left corner of the front of the envelope or parcel. This is not a post office requirement, but rather standard formatting. Type the On-Arrival Notation so that its right edge lines up with the left edge of the recipient's address. Type in all uppercase characters, if appropriate. It doesn't have to line up perfectly with the stamp as shown, but it looks professional. Type the Special Mailing Notation under the postage area. 1/4 (18 points) to 1/2 inch (36 points) looks good. For example, laser printers typically require margins of at least 1/8 inch (9 points). How much depends on the margin limitations of your printer or typewriter. Leave a little space between your return address and the top and left edges. If your envelope does not have a preprinted return address, type it in the upper left corner, in an area not to exceed 50% of the length and 33% of the height of the envelope. Replace the text in brackets with the component indicated. A return address lets the postal service know where to send your letter or package if it cant be delivered to the recipient.
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